Terminology & Other Information for SAP


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APPEALS: An appeal is a written explanation of the unusual circumstances that occurred regarding why the student failed to make SAP. It should also include what has changed in the student’s situation that would allow the student to demonstrate SAP at the next evaluation. All appeals must be submitted to the Academic Appeals Committee by the date indicated in the suspension letter. After consideration by the Academic Appeals Committee, a determination of eligibility will be made. If the student is granted financial aid eligibility, he/she must meet the conditions outlined by the Academic Appeals Committee for the eligibility to continue.

FINANCIAL AID PROBATION: A status assigned to a student who fails to make SAP and who has appealed and has had eligibility for aid reinstated.

FINANCIAL AID WARNING: A status assigned to a student who fails to make satisfactory academic progress (SAP) at a school that evaluates academic progress at the end of each academic term, and chooses to allow students who fail its progress standards to continue to receive aid.

FINANCIAL AID SUSPENSION: A student who is suspended from receiving financial aid must make a written appeal to the Academic Appeals Committee for re-admission. Once the Academic Appeals Committee has notified the Student Financial Services office in writing that the student has been re-admitted and is making SAP, financial aid eligibility can be determined.

INCOMPLETES: Incompletes are counted toward courses “attempted” but not toward “completed.” Incompletes may be considered in the appeal process. It is the student’s responsibility to notify the Student Financial Services office when incompletes have been satisfactorily completed. These credits may then be counted toward the student’s total hours completed.

PACE: The pace is calculated by dividing the cumulative number of credit hours a student has successfully completed by the cumulative number of credit hours the student has attempted.

REGAINING ELIGIBILITY: If a student is denied aid because the required number of hours was not completed for the period the aid was received, the student must complete the necessary course work at his/her own expense before being considered for future aid. A student denied financial aid because of G.P.A. must bring his/her average to the minimum standard to regain eligibility. Aid granted after reinstatement will be based on the availability of funds at the time and on the student’s eligibility for aid.

REPEAT COURSES: Federal rules allow a student to receive federal aid for a course more than once as long as it is not a result of more than one repetition of a previously passed course or any repetition of a previously passed course due to the student failing other coursework. A repeated course will be counted toward the 150% maximum time frame.

TRANSFER CREDITS: Transfer credits will be included in the completion ratio calculation. Transfer credits will be included in the 150 percent calculation only if the transfer credits apply to the degree that a student is working toward.

WITHDRAWAL: A student who totally withdraws from the college and has received federal financial aid for that semester must be readmitted and be making SAP before they will be considered for financial aid in any subsequent semesters. Financial aid eligibility will then be determined based upon the availability of funds and financial need.


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